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Payroll FAQs

Tax Forms
1.  How do I update my W-4 form for Federal Income Tax withholding?
2.  I am a foreign national.  How are my tax withholdings determined?
      

Paychecks
1.  Where do I receive my check?
2.  What are my benefit deductions?

 

Direct Deposit
1.  How can I enroll in direct deposit?
2.  Can direct deposit be set up with any financial institution?
3.  How can I make changes to my direct deposit allocations?
4.  Where do I access my pay statements (stubs)?

Miscellaneous
1.  Where can I view the Payroll calendars?
2.  Why are the W-2s not available at the end of December?

 

Tax Forms
1.  How do I update my W-4 form for Federal Income Tax withholding?

Employees update their W-4 withholding information through employee self-service.  If no W-4 information is submitted to Payroll, employees will be taxed at the highest rate - single status with zero withholding allowances.  
NOTE:  Foreign nationals are advised to delay completion of the W-4 as they may need to submit additional visa/immigration information to determine eligibility for completing the W-4.

2.  I am a foreign national.  How are my tax withholdings determined?
You will be contacted by the Office of International Tax to complete the necessary paperwork.    

     

Paychecks
1.  Where do I receive my check?

All employees are required to enroll in direct deposit.  Paper paycheck are not issued   

2.  What are my benefit deductions?
Benefit deductions including, but not limited to, health insurance, medical or dependent care flexible spending, life insurance, and retirement deductions are handled by the Benefits team at benefits@tulane.edu.  You can also view your benefit deductions through employee self-service by selecting Tulane Employee Self-Service > Benefits.

Direct Deposit
1.  How can I enroll in direct deposit?
You can enroll in direct deposit through employee self-service by selecting Tulane Employee Self-Service > Direct Deposit.  Enter your 9-digit bank routing number, account number, and account type (checking or savings).  

2.  Can direct deposit be set up with any financial institution?
Direct deposit can be set up with any U.S. financial institution.  

3.  How can I make changes to my direct deposit allocations?
Changes and additions to your direct deposit may also be made through employee self-service.  
If there are only changes to the amounts or percentages of existing accounts, the changes can be made without requiring the reactivation of the existing bank account.

4.  Where do I access my pay statements (stubs)?
Pay statements are accessible through employee self-service by selecting Tulane Employee Self-Service > View my Payslip

Miscellaneous
1.  Where can I view the Payroll calendars?

For calendars and other important dates, click here.  

2.  Why are the W-2s not available at the end of December?
The IRS requires all employers to provide W-2 statements by January 31st of the following calendar year. W-2 statements will be postmarked by January 31st employees who do not provide their consent to receive the W-2 electronically.  For employees who provide consent to receive their W-2 statements electronically, W-2 statements will be available earlier than the mailed W-2 statement.