As part of the WaveWorks move to Oracle Cloud, new iPad time clocks have been installed for teams that currently use physical time clocks. These new time clocks will be used at go-live on Friday, March 20, 2026.
At go-live, employees may use different clock-in methods depending on their role and department practices, including iPad time clocks, the Web Clock, or mobile access to the Web Clock when permitted by their department. Employees who currently use a physical time clock will transition to the new iPad time clocks and must complete a one-time facial authentication setup in advance.
If you use a physical time clock today, you must complete a quick facial authentication setup during the week of March 16. Facial authentication is required to use the new iPad time clocks. Visit any of the setup sessions listed below—no registration is required. Please bring a photo ID. The setup takes only a few minutes.
Setup Locations and Times
| Date | Location | Address | Event time |
|---|---|---|---|
| Monday, March 16, 2026 | Downtown (SOM-Hutchinson Main Auditorium First Floor) | 1430 Tulane Ave, New Orleans, LA 70112 | 8:30 AM - 3:00 PM |
| Tuesday, March 17, 2026 | Lavin-Bernick Center (Pedersen Lobby) | 8:30 AM - 3:00 PM | |
| Tuesday, March 17, 2026 | Tidewater Gallery | 1440 Canal St, New Orleans, LA 70112 | 8:30 AM - 2:30 PM |
| Wednesday, March 18, 2026 | Downtown (SOM-Hutchinson Main Auditorium First Floor) | 1430 Tulane Ave, New Orleans, LA 70112 | 8:30 AM - 2:00 PM |
| Wednesday, March 18, 2026 | Reily Center (Lagniappe Room) | 9:00 AM - 2:00 PM | |
| Thursday, March 19, 2026 | TNBRC Building 3 Conference Room | 8:00 AM - 4:00 PM | |
| Thursday, March 19, 2026 | Reily Center (Lagniappe Room) | 10:00 AM - 3:00 PM | |
| Monday, March 23, 2026 | Lavin-Bernick Center (Pedersen Lobby) | 8:30 AM - 12:00 PM | |
| Tuesday, March 24, 2026 | Downtown (SOM-Hutchinson Main Auditorium First Floor) | 1430 Tulane Ave, New Orleans, LA 70112 | 8:30 AM - 12:00 PM |
Supervisor Note
Supervisors play an important role in preparing their teams for the March 20 WaveWorks Time and Labor go-live. Please review the clocking methods available at go-live and help ensure employees understand their options.
Note: Please print and download the pre-live flyer and post it outside the clock-in stations to ensure employees know where to go to complete facial authentication setup.
Clocking Methods Available at Go-Live
At go-live on March 20, 2026, employees may use one of the following methods to clock in and out, depending on their role and department practices:
iPad Time Clocks (for teams currently using physical clocks)
Employees who currently use Kronos physical time clocks will transition to iPad stations that use facial authentication to confirm identity at clock-in and clock-out. Impacted employees should complete their one-time facial authentication setup between March 16 and March 24. No registration is required, and employees should bring a photo ID.
Web Clock (computer)
Desk-based employees, or employees who do not complete facial authentication setup, may clock in and out using the Web Clock from a computer.
Mobile Access to the Web Clock (department-permitted)
Departments may allow employees to access the Web Clock through the mobile app. Employees approved for mobile use must enable location services on their device. Audit reports will be available to review clock-in and clock-out locations to support compliance and appropriate use.
Additional job aids and employee communications will be shared in advance of go-live.
How to Punch In and Punch Out (iPad Time Clock)
After completing your one-time facial authentication setup, you will use the new iPad time clock stations to record your work time. Follow the steps below when punching in or out.
Punch In and Punch Out: Step-by-Step
1. Tap the iPad screen and choose either “Punch In” or “Punch Out.”
2. Face the camera directly. Remove any hats, masks, or sunglasses so your face is fully visible.
3. Wait for the system to recognize you, then select “Regular Pay” or “Callback,” if applicable.
4. Wait until you see the confirmation message showing that the punch was recorded successfully.
Note for students: If you have more than one assignment, be sure to select the correct assignment before confirming.
Important to Know
If you are unable to complete facial authentication setup, please speak with your supervisor about the clock-in method available to you after go-live.
Thank you for helping us prepare for this change. We look forward to seeing you at one of the setup sessions.
