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Timekeeping Policy

Federal law requires that the University maintain a daily record of time worked by each nonexempt employee. You should be sure that your records of time worked are accurate via the Kronos timekeeping system.

Non-exempt employees are required to report a starting time, a lunch break and an ending time each day and are paid for actual hours worked. Supervisors may not approve pay for hours not actually worked.

A time correction form must be completed by the non-exempt employee and signed by the supervisor for missed punches or errors in time recording. Timekeepers may not correct time recording without a time correction form signed by the supervisor and employee.

Automatic deductions for lunch may only be used with written pre-approval from your supervisor. The use of automatic deductions for lunch may not be used as a means to avoid recording time worked accurately.

Non-exempt employees must enter their time in Kronos via the method designated by their immediate supervisors. Logging in to Kronos via mobile devices may only be used with written pre-approval from your supervisor.

Exempt employees are required to record those hours that are an exception to regular hours, such as sick leave or vacation leave.

If at any time you feel that you have not been paid for all hours worked, please consult with your supervisor or the Office of Human Resources.

You will be subject to disciplinary action, up to and including termination, if you fail to enter your time in Kronos, alter, falsify or tamper with time records, whether your own or someone else’s.

Staff Handbook