Staff employees who are categorized as either regular full-time or regular part-time with benefits earn vacation leave. During the first year of employment, regular full-time staff employees (other than Research Postdoctoral Fellows) can earn ten (10) days of vacation leave. During the second through the tenth years of employment, regular full-time staff employees (other than Research Postdoctoral Fellows) can earn fifteen (15) days of vacation leave per year. During the eleventh and later years of employment, regular full-time staff employees (other than Research Postdoctoral Fellows) can earn twenty (20) days of vacation leave per year. Staff employees who are categorized as regular part-time with benefits can earn a pro-rated amount of vacation leave based on the percentage of full time they work. Research Postdoctoral Fellows can earn five (5) days of vacation leave annually.
Vacation leave is earned for each completed pay period.The rate at which you accrue vacation leave varies depending on whether your work week is 37½ or 40 hours long.
Unless you are a Research Postdoctoral Fellow, you accrue and carryover unused vacation leave depending on your years of service and your budgeted work week hours (37.5 or 40) as indicated in the chart below.
| Vacation Accruals For 37.5 Hour Workweek and Paid Monthly | ||||
| Years of Service | Monthly Rate of Accrual in Hours | Annual Rate of Accrual in Hours | Maximum Carry Over in Hours at 2X Cap | Maximum Carry Over in Hours at 1X Cap |
| 0 - 1 | 6.25 | 75 | ||
| 1 - 10 | 9.375 | 112.5 | 225 | 112.5 |
| 10 + | 12.5 | 150 | 300 | 150 |
| Vacation Accruals for 40 Hour Workweek and Paid Monthly | ||||
| Years of Service | Monthly Rate of Accrual in Hours | Annual Rate of Accrual in Hours | Maximum Carry Over in Hours at 2X Cap | Maximum Carry Over in Hours at 1X Cap |
| 0 - 1 | 6.67 | 80 | ||
| 1 - 10 | 10 | 120 | 240 | 120 |
| 10 + | 13.3 | 160 | 320 | 160 |
| Vacation Accruals for 37.5 Hour Workweek and Paid Bi-Weekly | ||||
| Years of Service | Monthly Rate of Accrual in Hours | Annual Rate of Accrual in Hours | Maximum Carry Over in Hours at 2X Cap | Maximum Carry Over in Hours at 1X Cap |
| 0 - 1 | 2.88 | 75 | ||
| 1 - 10 | 4.33 | 112.5 | 225 | 112.5 |
| 10 + | 5.77 | 150 | 300 | 150 |
| Vacation Accruals for 40 Hour Workweek and Paid Bi-Weekly | ||||
| Years of Service | Monthly Rate of Accrual in Hours | Annual Rate of Accrual in Hours | Maximum Carry Over in Hours at 2X Cap | Maximum Carry Over in Hours at 1X Cap |
| 0 - 1 | 3.08 | 80 | ||
| 1 - 10 | 4.61 | 120 | 240 | 120 |
| 10 + | 6.15 | 160 | 320 | 160 |
You will continue to accrue vacation leave while on paid leave, but you will not earn vacation leave while on unpaid leave, except in the case of certain types of military leave. See the “Military Leave” section of the Staff Handbook for more details.
You are required to give your supervisor at least two (2) weeks prior notice of a desired period of vacation leave. Every consideration will be given to your request for vacation leave; however, your supervisor is responsible for scheduling vacations according to departmental needs. If the requested periods of vacation leave of two or more employees conflict, the employees’ length of service will be considered.
Non-exempt employees with accrued vacation must record vacation for the actual time missed from work. Exempt employees with accrued vacation must record vacation in one-half (1/2) day increments. Time away for less than one-half (1/2) day will not be charged against the employee's vacation balance for exempt employees.
If you terminate your employment with the University after at least six (6) consecutive months of service, you will receive payment for your accrued but unused vacation leave.
