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Performance Review Resources

2020 Performance Review Feedback Survey

2020 Performance Review Form

2020 Employee Self-Review Form

2020 Competency Definitions & Ratings

2020 Performance Review Manager User Guide

2020 Performance Review Employee User Guide

2020 Performance Review Guidelines

2020 Performance Review Presentation

Frequently Asked Questions

The following frequently asked questions will help managers and staff employees prepare for the annual performance review process.

Questions from Information Session

My employee transferred to my department at the end of the year. Do I still need to compete their review?

Yes, you must complete their review and should collect input from their previous manager.  Document the time in the position in the comments.  If the employee worked for another manager for the entire 2020 rating period, you may ask the manager to complete the review.

Who will prompt the old manager that they must complete the review?

The current supervisor should contact the previous supervisor. Contact your HR Business Partner for additional guidance.

Does this system allow you to be a delegate for your manager?

No, the current system does not allow delegate assignments.

Does that mean that the manager is the only one who can initiate the review?

Yes, the reviewer is the only party that can submit the form once it is completed.

Can I save the system performance review form?

You may save the review at any time by clicking the save button at the bottom of the page. It is recommended that you save frequently.

Can I print the system performance review form?

Yes, after saving the form you may print by either right-clicking to print or using the [CTL + ALT + Print] function to print the document out to review with employee.

Are reviews done on new employees who are still in their probationary period?

If an employee was hired prior to October 1, 2020, you must complete a performance review for them.

If an employee began after October 1,2020 can you still complete a review?

We encourage engaging in the online performance review process to facilitate performance conversations with all employees.

Can the supervisor change the responsibility in the job description or does it have to go through HR&IE?

If the change is 15% or less in key duties and responsibilities, HR&IE review is not required. We do request that you submit any changes to HR&IE to be added to the employee file.  If the change is greater than 15%, the HR&IE compensation team will need to review the job description.

Are performance scores directly tied to merit raises?

Performance review scores are not intended to be tied directly to merit increases at this time.

Are you able to address whether there will be merit or any other raises this year?

The university has budgeted merit increases effective July 1, 2021.  A performance review is required for merit increase.

If an employee was hired after October 1, 2020 is the employee eligible for merit increase?

Yes, active regular full-time and part-time employees hired on or before December 31, 2020 are eligible for merit.  The merit increase may be pro-rated based on the hire date.

Is this a one-year form or is this the form we should expect in subsequent years?

As a part of a forward-thinking talent management strategy, we are re-engineering the performance management process to support assessment of collaborative goals and promote opportunities for ongoing dialogue between supervisors and employees.  More information will be shared at a latter time for plans regarding 2021 performance reviews.

As several employees are still working remotely, can these be done at home via VPN?

Yes, the performance review system form is compatible with VPN.

General

Are there any changes to the performance reviews for calendar year 2020?

Yes.The 2020 performance reviews are in an updated format that evaluates employees on four competencies: Customer Focus, Flexibility, Initiative, and Innovation.

Are employee self-reviews required?

While employees’ self-reviews are not required by the university, managers may require them.

How can I access the 2020 Performance Review Form?

Click HERE for the review form. At the home/landing page, please go to the tabs at the top and click on "Login" to access the form.

Where can I find the TUID?

The TUID number can be found by logging onto Gibson and going to search Tulane ID under staff tab.

Manager

Do I need to complete a review for part-time employees?

All full-time and part-time employees hired prior to October 1, 2020 must receive a performance review.

My employee is still in their introductory period. Do I need to complete a review for them?

If an employee was hired prior to October 1, 2020, you must complete a performance review for them.  We encourage using the performance review process to facilitate performance conversations with newer employees.

My employee is currently on FMLA. How do I complete their review?

You may complete the performance review upon the employee’s return from FMLA.

My employee transferred to my department at the end of the year. Do I still need to compete their review?

Yes, you must complete their review and should collect input from their previous manager.  Document the time in the position in the comments.

I am a new supervisor and have not worked with my employees very long. How do I review them?

Collect input from customers and prior supervisor to complete the review to the best of your ability.  Contact your HR Business Partner for additional guidance.

Is training available for supervisors?

Yes, supervisors may access a recording of the Performance Reviews Presentation and the Manager User Guide.  Additional questions may be directed to your HR Business Partner.

I have an employee whose review is below expectation. What do I do?

Contact your HR Business Partner to determine next steps regarding improvement/development plans.

Employee

How should employees prepare to participate in a review?

Some basic tips for preparation include:

  • Keeping in mind accomplishments, feedback, and training throughout the review period
  • Completing a self-reviews summary form to reflect on the prior year’s work
  • Preparing discussion points for the review
Do I need to keep a copy of the completed review form?

Yes, you will receive an email copy automatically when your supervisor submits it.

What if I disagree with the ratings given by my supervisor?

Employees are advised to discuss their concerns with their direct supervisor.  If the concerns are not resolved with their direct supervisor, they may speak to the supervisor’s supervisor.  The decision of the supervisor’s supervisor is final.

I do not agree with my final review, and do not want to sign it. What do I do?

The employee signature acknowledges receipt but does not mean you agree with the review.  Employees must submit their review to their managers (electronically signing it).  Employees are encouraged to add comments to their review, which will be included with their manager’s feedback.

Do performance reviews apply to student employees?

Performance reviews are not required for student employees.

For additional guidance or questions, please contact us at employeerelations@tulane.edu.

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