Who are non-exempt employees?
Non-exempt employees are in positions in which they are eligible to earn overtime. These employees are paid for all time worked and are required to record in and out time throughout the day. Any hours worked beyond regularly scheduled hours in a single work week (37.5 or 40) must be approved in advance by the employee's supervisor. If an employee works beyond regularly scheduled hours in a single work week, overtime will be paid. If an employee works beyond regularly scheduled hours without the supervisor's permission, the employee must still be compensated; but disciplinary action may also be taken.
Exempt employees are in positions in which they are not eligible for overtime. Exempt employees record their exception time (sick, vacation, etc.) every month.
Employees will have the ability to log in and out of Kronos from any computer or time clock on campus. If employees' work takes them off campus, employees can log in and out of Kronos from any computer where they can access Gibson Online.
Holidays are added to the system as soon as the schedule is published. For those employees that are eligible for Holiday Pay, the system is configured to pay set amounts based on your FTE. If you work on that Holiday, punches will be captured as separate line items. It is important to remember that just because you work on a holiday, does not mean those hours are automatically calculated as overtime (at 1.5 X). Overtime is determined on a weekly, not daily, basis. You must work more than 40 hours a week before overtime is calculated. Holidays will not appear in the timecard until the current pay period. For any part-time leave eligible employees, the holidays are NOT automatically added to the system. It is the responsibility of the manager or timekeeper to enter PTB and the number of hours based on their work schedule in which they are not eligible for overtime. Exempt employees record their exception time (sick, vacation, etc.) every month.
This is a managerial issue and should be handled within the department. Payroll is primarily concerned that all employees of the university are paid timely, accurately and efficiently. For all full-time non-exempt employees, a total of 80 hours are generally expected (40 hours per week).
Exempt, non-exempt and student employees being paid by Tulane University.
Employees are required to report all hours worked. For example, if an employee is needed for an after hours event, then he or she is required to include those hours in the weekly total. According to Tulane policy, overtime is to be approved in advance. However, according to the FLSA, Tulane University is required to compensate employees for ALL hours worked. Departments have the choice to either compensate the employee by paying overtime or allowing the employee to leave early/arrive late at the end of the week. If an employee works hours in excess of 40 hours, and the overtime is not approved, Tulane University is still required to compensate that employee for all time worked. However, the department/manager may choose to use disciplinary actions, if overitme is worked without prior approval.
The Fair Labor Standards Act (FLSA) requires the university to collect timecards for all hourly employees.
