Timekeeping System (Kronos)
- Kronos is Tulane University's online timekeeping system. Its is a web-based time and attendance system that helps ensure accurate recording of employee time worked. The purpose of this web page is to provide you with the information and resources you need as you learn to use the Kronos timekeeping system.
Kronos WFR Training and Support Resources
- Kronos for Timekeepers Training Video
- Timekeeper Supervisor Job Aids
- Non-Exempt Job Aids
- Exempt Job Aids
- Student Employees
- Time Clock Training Video
- Kronos Training Guide
- Kronos WFR Timekeeper Town Hall
- UKG Kronos Release Information
Support:
- Technical Support: Contact NOCC at (504) 988-8888
- Function Support: Contact Payroll at (504) 865-5346
If you have additional questions, please call Office of Human Resources at (504) 865-4748 or hr@tulane.edu.
Additional Information
Who Are Non-Exempt Employees?
- Non-exempt employees are in positions in which they are eligible to earn overtime. These employees are paid for all time worked and are required to record in and out time throughout the day.
- The employee's supervisor must give their approval in advance for any additional hours worked during a single work week (37.5 or 40). I
- f an employee works beyond regularly scheduled hours in a single work week, overtime will be paid. If an employee works beyond regularly scheduled hours without the supervisor's permission, the employee must still be compensated; but disciplinary action may also be taken.
Who Are Exempt Employees?
- Exempt employees are in positions for which they are not eligible for overtime. Exempt employees record their exception time (sick, vacation, etc.) every month.
My Employees Work In Different Buildings, Depending On Their Assignment. How Will They Be Able To Log In To Kronos Every Day When They Are Away From Their Home Department?
- Employees will have the ability to log in and out of Kronos from any computer or time clock on campus. If employees' work takes them off campus, employees can log in and out of Kronos from any computer where they can access Gibson Online.
What If My Employee Is Late Or Early To Work?
- This is a managerial issue and should be handled within the department. Payroll is primarily concerned with ensuring that all employees of the university are paid timely, accurately, and efficiently. For all full-time non-exempt employees, a total of 80 hours are generally expected (40 hours per week).
Who Uses Kronos?
- Exempt, non-exempt, and student employees are being paid by Tulane University.
My Department Has Told Me That I Cannot Work Overtime, And Not To Report Hours That I Work In Excess Of 40. How Do I Handle This?
- Employees are required to report all hours worked. For example, if an employee is needed for an after-hours event, then he or she is required to include those hours in the weekly total. According to Tulane policy, overtime is to be approved in advance. However, according to the FLSA, Tulane University is required to compensate employees for all hours worked.
- Departments have the choice to either compensate the employee by paying overtime or allow the employee to leave early/arrive late at the end of the week. If an employee works hours in excess of 40 hours, and the overtime is not approved, Tulane University is still required to compensate that employee for all the time worked. However, the department/manager may choose to use disciplinary action if overtime is worked without prior approval.
Why Are Non-Exempt Employees Required To Clock In And Out Of Kronos?
The Fair Labor Standards Act (FLSA) requires the university to collect timecards for all hourly employees.
