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Employee File Retention Guidelines

All original documents (i.e. performance reviews, signed job descriptions, staff counseling reports, etc.) should be submitted to the Office of Human Resources for inclusion in the appropriate employee's official personnel file. While departments are encouraged to retain a copy of such documents for reference and discussion with employees throughout the year, departments must be mindful of the confidentiality of such documentation. In all instances, the confidentiality of employee information should be protected. Copies of documentation should be disposed via shredding. 

Questions regarding the creation, retention, and disposition of any employee records should be directed to the Human Resources Records Team