2021-2022 Fall Student Hiring Guidelines For Departments

We need your feedback! Please take this short 1-minute survey to share your department’s plans for Fall Student Employment and if you’d like to participate in a Job Fair. Please share the survey with anyone in your department that plans to hire students – we’d like to hear from everyone! 

With Tulane staff back on-site, Students should present I-9 documents in person according to Federal guidelines. A list of acceptable documents and links to make an appointment to complete verifications can be found HERE. 

Interested in becoming a trained Authorized User to complete I-9s? Please contact Katy Bassett at kbasset@tulane.edu. 

What’s New? Updates to Student Hiring Notifications!

• Hourly Assignments
  • Students will receive only ONE notification with an active hourly assignment. It will arrive when the Kronos Account is Active and they can begin recording hours.
  • Notifications will reflect FWS if entered on the assignment.
• All assignment notifications will be custom to the assignment type – Hourly, Stipend, or Non-Service.
• All assignment notifications will now reflect the assignment’s start date, payment type, hourly or stipend $ amount.

Training is available online through TULearn! If you have never hired students or need a quick refresher, you can enroll and take the course here.  This training is open to anyone who hires students. 

• All Student job openings must be posted to Handshake for students to search and apply. Questions about how to ‘Get started on Handshake’? View step-by-step instructions HERE.
• Only new student-workers must complete new hire paperwork and complete an I-9 verification.
• All hired student employees with active HR primary assignments can move directly to the “placement” step. No new hire paperwork required.
• Student hourly assignments that have not recorded hours in Kronos WFR in 120 days will be terminated through a mass process.
• Students will need a new assignment if:
  • They have a FWS award you will be using for their assignment.
  • They do not have an active assignment with your department.
• FWS is awarded to students each academic year. Please view proof of an accepted FWS award BEFORE creating a work assignment. Students can provide a screen shot of their accepted award as proof.
• Students are not allowed more than one work study position and two non-work study positions.
• Students should not work more than 20 hours combined, regardless of the number of hourly assignments.
• Stipend assignments should not extend past the end of the 2021-2022 academic year.
• All students are paid according to the Biweekly Payroll Calendar.
• Visit the Student Employment Hiring Manager FAQ webpage for more information