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Staff Vacation Carry Over Notice

February 14, 2018

This is a reminder that effective July 1, 2016, there was a change to the staff vacation policy which reduced carry over limits from two times (2x) the annual rate of accrual to one time (1x).

This change included a two year grace period for employees hired on or before June 30, 2016.  Staff were encouraged to work with their direct supervisors to plan vacation during the grace period to avoid loss of accruals.

For instructions on how to view your current vacation balance, visit “View My Pay Slip”.

Below is a chart to assist in determining the end of the grace period.

Vacation Policy Change - Grace Period Chart for Carryover
Anniversary month Grace period began

Hours in excess
of one time the annual rate
will be forfeited the day before
the actual anniversary date

July July of 2016 July of 2018
August August of 2016 August of 2018
September September of 2016 September of 2018
October October of 2016 October of 2018
November November of 2016 November of 2018
December December of 2016 December of 2018
January January of 2017 January of 2019
February February of 2017 February of 2019
March March of 2017 March of 2019
April April of 2017 April of 2019
May May of 2017 May of 2019
June June of 2017 June of 2019
 
                   Staff Vacation Policy Accrual Rate and Maximum Carryover
Years of Service Bi-weekly Rate of
Accrual in Hours
for a 37.5 Hour
Work Week
Annual Rate of 
Accrual in Hours
Maximum Carry
Over in Hours
at 2X Cap
Maximum Carry
Over in Hours
at 1X Cap
0-1 2.88 75    
1-10 4.33 112.5 225 112.5
10 + 5.77 150 300 150

 

Years of Service Bi-weekly Rate of
Accrual in Hours
for a 40 Hour
Work Week

Annual Rate of 
Accrual in Hours

Maximum Carry
Over in Hours
at 2X Cap

Maximum Carry
Over in Hours
at 1X Cap
0-1 3.08 80    
1-10 4.61 120 240 120
10 + 6.15 160 320 160

 

Years of Service Monthly Rate of
Accrual in Hours
for a 37.5 Hour
Work Week
Annual Rate of 
Accrual in Hours
Maximum Carry
Over in Hours
at 2X Cap
Maximum Carry
Over in Hours
at 1X Cap
0-1 6.25 75    
1-10 9.375 112.5 225 112.5
10 + 12.5 150 300 150

 

Years of Service Monthly Rate of
Accrual in Hours
for a 40 Hour
Work Week
Annual Rate of 
Accrual in Hours
Maximum Carry
Over in Hours
at 2X Cap
Maximum Carry
Over in Hours
at 1X Cap
0-1 6.67 80    
1-10 10 120 240 120
10 + 13.3 160 320 160

 

If you have any questions, please contact Ruth Riley by email at rariley@tulane.edu or by telephone at (504) 247-1711.