Congratulations on your new on-campus job! This page will walk you through the steps to get hired and start work. International students will also find additional resources and frequently asked questions specific to their situation below. If you have any questions, please email SEHR@tulane.edu.
Student Hiring Process Overview
1. Find an On-Campus Job
Browse and apply for on-campus student jobs through the Student Jobs portal. For a step-by-step walkthrough of the application process, visit the How to Apply for a Student Job guide.
2. Complete Onboarding
Once hired, you will receive a series of onboarding emails. Here is what to expect:
- An email from waveworks@tulane.edu asking you to enter your personal protected information, including your date of birth and Social Security Number (SSN). If you do not have an SSN, please visit the OISS website for information on next steps.
- An email with instructions on how to set up your employee account. This will be a temporary username used until your account is connected to your Tulane Single Sign-On.
- An email with a link to your personal Onboarding Journey in the system, which will include most of your new hire documents.
- An email from tucareers@tualne.edu with a link to the Tulane Employment Center for required state and federal documents, including Section 1 of your I-9 form. A separate password email will be sent for access.
3. Verify Your I-9 Documents
After completing your online onboarding documents, you will need to present your I-9 supporting documents in person to Human Resources for verification. Please make an appointment at a location convenient for you.
Resources
Frequently Asked Questions (International Students)
Am I allowed to work while I pursue a degree at Tulane?
International students are allowed to work on campus with approval from OISS. Students are not allowed to work off campus without proper work authorization.
How do I set up direct deposit?
All Tulane employees must receive payment via direct deposit. Open a checking account (Liberty Bank on campus is one option), then set up direct deposit. For help, visit the Financial Spot in LBC Suite 103 or contact OISS at oiss@tulane.edu.
Do I qualify for Federal Work Study?
No. Federal Work Study is funded by the U.S. Department of Education and is only available to U.S. citizens.
Can I apply to jobs if I don't have a Social Security Number?
Yes. International students can apply for on-campus jobs without an SSN as long as they have been approved to work by OISS.
Can I complete new hire paperwork without an SSN?
Yes. You may work and be paid for up to 90 days while waiting for your SSN. See the OISS website for SSN application steps.
What do I do after I get my Social Security Number?
Update your SSN in GLACIER and submit a copy of your SSN card to Payroll through Frevvo. Your I-9 is not complete until your SSN is updated.
How do I gain access to GLACIER?
Contact the International Tax Office at ito@tulane.edu with your name, TUID, and Tulane email to request access.
Do I have to pay U.S. taxes?
Yes. All international students must pay some U.S. taxes, though many are exempt from Social Security a
